IRF DATA & PRIVACY POLICY

International Road Federation

2 chemin de Blandonnet, 1214 Vernier, Geneva, Switzerland

Tel: +41 22 306 0260 | Email:
info@irfofficial.org

What is this Privacy Policy for?

IRF operates the websites
www.irfofficial.org,
www.worldroadstatistics.org,
www.gTKP.com, and
www.research4cap.org.

Please take note of the information below to know what personal data we collect from you and for what purposes we use it.
In data protection matters, we are guided primarily by the legal requirements of Swiss data protection law, in particular the Federal Act on Data Protection (FADP) and the EU General Data Protection Regulation (GDPR), the provisions of which may be applicable in individual cases.

The following information may be amended from time to time. We therefore recommend that you consult this Privacy Policy regularly.

Contact Us

If you contact us via our contact addresses and channels (e.g., by e-mail, telephone, or letter mail), your personal data will be processed. The data you have provided us with, e.g., the name of your company, your name, your function, your e-mail address, or telephone number and your request, will be processed.
In addition, the time of receipt of the request will be documented.

We process this data exclusively in order to implement your requests (e.g., providing information about a product or an event, support in the processing of a contract such as the purchase of data sets, incorporating your feedback into the improvement of our service, etc.).

The legal basis for this data processing is our legitimate interest within the meaning of Art. 6 para. 1 lit. f EU-GDPR in the implementation of your request or, if your request is directed towards the conclusion or execution of a contract, the necessity for the implementation of the required measures within the meaning of Art. 6 para. 1 lit. b EU-GDPR.

Data Processing via the Website

1. Log File Data

When you visit our website, the servers of our hosting provider SiteGround Hosting Ltd., 7th Floor, 50 Broadway, SW1H 0DB, London, United Kingdom temporarily store every access in a log file. The following data is collected without your intervention and stored by us until automatically deleted:

The IP address of the requesting computer
The date and time of access
The name and URL of the retrieved file
The website from which the access was made, if applicable with the search word used
The operating system of your computer and the browser you use (incl. type, version, and language setting)
Device type in case of access by mobile phones
The city or region from where the access was made
The name of your internet access provider

The collection and processing of this data is carried out for the purpose of enabling the use of our website (connection establishment), to permanently guarantee system security and stability as well as for error and performance analysis, and enables us to optimize our website.

In the event of an attack on the network infrastructure of the website or a suspicion of other unauthorized or abusive website use, the IP address and the other data will be evaluated for the purpose of clarification and defense and, if necessary, used in the context of criminal proceedings to identify and take civil and criminal action against the users concerned.

Our legitimate interest in data processing within the meaning of Art. 6 para. 1 lit. f EU-GDPR lies in the purposes described above.

2. Use of Cookies

Cookies are information files that your web browser stores on your computer’s hard drive or memory when you visit our website. Cookies are assigned identification numbers that identify your browser and allow the information contained in the cookie to be read.

Among other things, cookies help to make your visit to our website easier, more pleasant, and more meaningful.
We use cookies for various purposes that are necessary, i.e., “technically required,” for your desired use of the website. For example, we use cookies to identify you as a registered user after logging in, without you having to log in again each time when navigating the various sub-pages. The provision of the shopping basket and order function is also based on the use of cookies.

Furthermore, cookies also perform other technical functions required for the operation of the website, such as so-called load balancing, i.e., the distribution of the performance load of the page to different web servers in order to relieve the servers. Cookies are also used for security purposes, for example to prevent the unauthorized posting of content. Finally, we also use cookies as part of the design and programming of our website, e.g., to enable the uploading of scripts or codes.

The legal basis for this data processing is our legitimate interest within the meaning of Art. 6 para. 1 lit. f EU-GDPR in providing a user-friendly and up-to-date website.

3. Tracking and Web Analysis Tools

For needs-based design and continuous optimization of our website, we use the web analysis services listed below.
In this context, pseudonymized usage profiles are created and cookies are used. The information generated by the cookie about your use of our website is usually transferred to a server of the service provider, where it is stored and processed. This may also result in a transfer to servers abroad, e.g., the USA.

In processing this data, we obtain the following information, among others:

Navigation path followed by a visitor on the site (including content viewed and products selected or purchased)
Time spent on the website or sub-page
The last sub-page viewed before leaving the website
The country, region, or city from where access is made
End device (type, version, color depth, resolution, width, and height of the browser window)
Returning or new visitor

The provider will use this information on our behalf to evaluate the use of the website, compile reports on website activities for us, and provide other services related to website and internet use for the purposes of market research and needs-based design of these internet pages.

The legal basis for this data processing is your consent within the meaning of Art. 6 para. 1 lit. a EU-GDPR.
You can revoke your consent or refuse processing at any time by rejecting or deactivating the relevant cookies in your web browser settings or by making use of the service-specific options described below.

3.1. Google Analytics

On our website www.irfofficial.org, we use the web analytics service Google Analytics from Google Ireland Limited (Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland) or Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA) (“Google”).

The data described about the use of the website may be transmitted to the servers of Google LLC in the USA for the processing purposes explained. The IP address is shortened by activating IP anonymization (“anonymizeIP”) on the website before transmission within the Member States of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.

Users can prevent the collection of the data generated by the cookie and related to their website use (including the IP address) and its transmission to and processing by Google by downloading and installing a browser plugin under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

Further information on data protection at Google can be found here: https://policies.google.com/privacy?hl=en-CH&fg=1.

3.2. Jetpack

On our website www.worldroadstatistics.org, we use the service JetPack. The Jetpack plug-ins for WordPress are provided by Automattic Inc., 132 Hawthorne Street, San Francisco, CA 94107, USA.

Jetpack is a WordPress plug-in that offers additional functions to the operator of a website built on WordPress. Among other things, Jetpack allows the operator of the website to keep track of visitors to the site. By displaying related posts and publications or the possibility to share content on the page, it is also possible to increase the number of visitors.

Automattic’s privacy policy is available at https://automattic.com/privacy/.

3.3. Registration to the Newsletter

If you register for our e-mail newsletter, the following data will be collected. Mandatory data is marked with an asterisk (*) in the registration form:

Email Address*
First Name*
Last Name*
Organisation*
Country*

In order to avoid misuse and to ensure that the owner of an e-mail address has actually given their consent, we use a double opt-in procedure for registration. After sending the registration form, you will receive an e-mail from us containing a confirmation link. In order to definitely register for the newsletter, you must click on this link. If you do not click on the confirmation link within the specified period, your data will be deleted again, and our newsletter will not be sent to this address.

By registering, you consent to the processing of your data in order to receive messages from us about our organisation, our events, and related services. This may also include invitations to participate in competitions or to evaluate services. The collection of the name allows us to verify any link between the registration and a possibly already existing customer account and to personalise the content of our messages to you.

We use the email marketing solution Mailchimp, provided by The Rocket Science Group, LLC, 675 Ponce de Leon Ave NE, Suite 5000, Atlanta, USA, for the delivery of newsletters. Mailchimp’s privacy policy is available at: https://www.intuit.com/privacy/statement/.

3.4. Social Media

On our websites, we have included links to our profiles in the social networks of the following providers:

Facebook and Instagram by Meta Platforms Inc.
LinkedIn Corporation
X Corp.
Flickr Inc.
YouTube by Google Ireland Limited

When you click on the icon of a social network on our website, you are automatically redirected to our profile in the respective network. This establishes a direct connection between your browser and the server of the respective social network. This provides the network with the information that you have visited our website with your IP address and clicked on the link.

3.6. Becoming a Member or Associate Member

On our website www.irfofficial.org, you have the option to become a member of IRF. In order to apply for membership, you will have to fill in the provided registration form.
By filling in the registration form (via email), the following data will be collected:

Organisation
Address
City
Country
Full Name
Position
Email
Payment details

We process your personal information for membership administration and to inform you of IRF-related events, content, and other benefits or opportunities associated with your IRF membership. You can revoke your consent at any time.

3.7. Registration for Events

If you register for one of our events, the following data will be collected. Mandatory data is marked with an asterisk (*) in the registration form:

Title*
First Name*
Last Name*
Organisation*
Email*
Address*
Type of participant*

The purpose of processing your personal data in connection with the event registration form is managing your registration and attendance at the event, including sending you notifications about the event.

4. Disclosure to and Access by Third Parties

Without the support of other companies, we would not be able to provide our services in the desired form.
In order for us to use the services of these companies, it is also necessary to pass on your personal data to a certain extent. Such a transfer takes place to the extent that it is necessary for the fulfilment of the contract requested by you, for example to the logistics or transport companies that deliver the requested products, or to a manufacturer who is to fulfil your warranty claim.

Furthermore, data is passed on to selected service providers, but only to the extent necessary for the provision of their services. These include IT service providers, advertising agencies, and consultancies.

In addition, your data may be disclosed to authorities, legal advisors, or debt collection agencies if we are legally obliged to do so or if this is necessary to protect our rights. Data may also be disclosed if another company intends to acquire our company or parts thereof and such disclosure is necessary to carry out due diligence or complete the transaction.

5. Transfer of Personal Data Abroad

We are entitled to transfer your personal data to third parties abroad if this is necessary to carry out the data processing mentioned in this Privacy Policy. In doing so, we will comply with statutory provisions on the disclosure of personal data to third parties. If the country in question does not have an adequate level of data protection, we guarantee through contractual regulations that your data is adequately protected by the recipients.

6. Retention Periods

We only store personal data for as long as is necessary to carry out the processing explained in this Privacy Policy within the scope of our legitimate interest. In the case of contractual data, storage is required by statutory retention obligations, which can last up to 10 years. After this period, data is deleted unless it is necessary for legal claims or other legitimate purposes.

7. Your Rights

Provided that the relevant legal requirements are met, as a person affected by data processing, you have the following rights:

Right of access: You can request access to your personal data at any time.
Right to rectification: You can request corrections to inaccurate or incomplete personal data.
Right to deletion: Under certain circumstances, you can request the deletion of your data.
Right to restrict processing: You can request the restriction of your data’s processing.
Right to data transfer: You can request a readable copy of your data.
Right to object: You can object to the processing of your data, especially for direct marketing.

To exercise these rights, email us at info@irfofficial.org.

8. Data Security

We use appropriate technical and organisational security measures to protect your personal data against loss and unauthorised access by third parties. However, the transmission of information via the Internet always involves some security risks, and we cannot provide an absolute guarantee for the security of information transmitted in this way.

9. Links to Other Websites

Our website may contain links to enable you to visit other websites of interest. However, once you use these links to leave our site, we do not have control over the other website and cannot be responsible for their protection and privacy practices. You should review the privacy policy applicable to those websites.

10. How to Contact IRF

Should you have comments or questions about our Privacy Policy, you may send us an email at info@irfofficial.org. We treat requests regarding our Privacy Policy within 30 days.

This Privacy Policy was last amended on 29 October 2024.